Collaboration

Overview

One of the most challenging tasks for enterprise architects is keeping data well-maintained. To address this challenge, LeanIX provides powerful collaboration features that are easy to use, focus on value generation, and involve bringing in stakeholders who know the required data best - such as application owners, business owners, data architects, product and project managers, etc. - all of whom play an important role in contributing relevant information to EAs. This guide gives an overview of the key collaboration features.

Collaboration Features in SAP LeanIX

Surveys

• Purpose: Efficiently gather information from multiple stakeholders.
• Functionality: Surveys streamline data collection by sending questionnaires to responsible contributors, who receive notifications and can directly update relevant fields in fact sheets.
• Benefits: Reduces manual data maintenance and improves data accuracy without overburdening enterprise architects.

For a detailed guide, see Surveys.

To-Dos

• Purpose: Delegate tasks and track responsibilities.
• Functionality: Users can create, assign, and manage tasks, set due dates, and receive notifications for updates. Tasks such as approving quality seals, filling in mandatory fields, or requesting application owners to conduct risk assessments are some examples of how to dos contribute to data quality and governance.
• Benefits: Ensures tasks are completed transparently and maintains the integrity and quality of data.

For a detailed guide, see To-Dos.

Comments

• Purpose: Facilitate communication and propose updates.
• Functionality: Users can post comments on fact sheets, triggering notifications to responsible persons. This allows for discussions and clarifications without directly altering the fact sheet content.
• Benefits: Enhances collaboration by enabling direct support requests and reducing the need for excessive email communication.

Subscription to Fact Sheets

• Purpose: Assign responsibility and accountability for maintaining data accuracy.
• Functionality: Subscription to fact sheets assigns responsibility to specific contributors, ensuring they stay engaged with the fact sheet data. Subscribers receive notifications and clear calls to action for maintaining and administering fact sheet data.
• Benefits: It promotes the active involvement of key stakeholders, drives LeanIX adoption across the organization, and ensures the ongoing accuracy and completeness of data.

For a detailed guide, see Subscription Roles.

Quality Seals

• Purpose: Ensure data integrity and quality.
• Functionality: The quality seal indicates the accuracy of data in a fact sheet. When changes are made by non-responsible users, the seal is broken, prompting a review of the fact sheet by the accountable or responsible subscribers.
• Benefits: Assigns accountability for data verification and approval, ensuring fact sheets contain accurate and up-to-date information.

For a detailed guide, see Quality Seals.

These collaboration features in LeanIX make it easier for enterprise architects and other stakeholders to work together, maintaining high-quality and accurate data critical for effective enterprise architecture management.