Application Portfolio Management Onboarding Dashboard for Enterprise Architects
The Application Portfolio Management Onboarding Dashboard for enterprise architects streamlines the process of onboarding to SAP LeanIX Application Portfolio Management.
Introduction
The Application Portfolio Management Onboarding Dashboard for enterprise architects supports them in their onboarding journey, offering guidance and enablement resources essential to get started with SAP LeanIX Application Portfolio Management.
Note
The dashboard version available for your workspace depends on when the workspace was created. The following dashboard versions were released:
- Version 2 (latest):
- Provided to all newly created workspaces starting June 6, 2024.
- Available for self-service activation in all workspaces starting August 12, 2024.
- Version 1: Provided to all newly created meta model v4 workspaces starting April 1, 2024.
Activating the Dashboard
Admin users can activate the onboarding dashboard and make it available to all workspace users as a template. To do that, navigate to the Dashboards section in the administration area, locate the Templates settings group, then click Add template for the Enterprise Architect Onboarding Dashboard template and confirm your action.
For more information, see Adding Dashboard Templates.
Dashboard Structure
The contents of the onboarding dashboard vary depending on the version you're using.
Dashboard Version 2
The onboarding dashboard version 2 includes the following sections:
- Onboarding Guide: This section provides an in-app guide that helps you navigate the onboarding process to SAP LeanIX Application Portfolio Management. To learn more, see Onboarding Guide for SAP LeanIX Application Portfolio Management.
- Best Practice Metrics: The onboarding best practice metrics help you focus on establishing data quality in your workspace right from the beginning of your SAP LeanIX journey. These metrics, aligned with the milestones outlined in the SAP LeanIX Academy courses, provide orientation on what good data looks like for each process step. For more information, see Understanding Best Practice Metrics.
- Support Channels: This section provides links to various enablement and support resources that you can use to find answers to your questions and maximize your experience.
Dashboard Version 1
The onboarding dashboard version 1 includes the following sections:
- Academy Courses APM Onboarding: This section provides links to the SAP LeanIX Academy courses relevant for enterprise architects.
- Onboarding Best Practice Metrics Report: This report helps you focus on establishing data quality in your workspace right from the beginning of your SAP LeanIX journey. These metrics, aligned with the milestones outlined in the SAP LeanIX Academy courses, provide orientation on what good data looks like for each process step. For more information, see Understanding Best Practice Metrics.
- Further Resources: This section provides links to various enablement and support resources that you can use to find answers to your questions and maximize your experience.
Understanding Best Practice Metrics
The reasoning behind various best practice metrics is explained in the following sections.
Note
These metrics derive from the best practices of numerous customers. If they don't align with your situation, feel free to adjust them to suit your needs.
Business Capabilities
The following table lists best practice metrics and explanations for business capability fact sheets.
| Best Practice Metric | Explanation |
|---|---|
| Level 1 business capabilities: Add a minimum of 7, but no more than 10 to the workspace. Level 2 business capabilities: Add a minimum of 5, but no more than 10 for each level 1 business capability. | In general, capturing 7-10 business capabilities at level 1 provides a robust foundation and comprehensive overview for organizations. However, for larger organizations, up to 20 business capabilities at level 1 may be required. Adhering to the MECE principle (Mutually Exclusive, Completely Exhaustive) becomes challenging with a high number of business capabilities. Avoiding excessive granularity is important to balance effort and productivity. This strategic approach supports initial use cases and provides further insights once a comprehensive business capability model is established. This methodology aligns with capability-based planning, Pace Layering, and strategy/goal alignment. |
| Add no more than 3 levels of business capability hierarchy to the workspace. | Excessive depth in your categorization may lead to over-compartmentalization, potentially making it challenging for most users to understand business capabilities. |
| Ensure that at least 80% of business capabilities have a description. | Clear, concise, and universally understood definitions of business capabilities are crucial for your organization and stakeholders. This clarity is key to facilitating effective analysis and generating insightful outcomes within SAP LeanIX. |
Organizations
The following table lists best practice metrics and explanations for organization fact sheets.
| Best Practice Metric | Explanation |
|---|---|
| Level 1 organization: Add a minimum of 5, but no more than 10 to the workspace (per subtype). Level 2 organization: Add a minimum of 5, but no more than 10 for each level 1 organization (per subtype). | Starting with 5-10 organizations at level 1 provides a robust foundation and comprehensive overview while keeping the maintenance effort manageable. You can add more organizations at any time if needed. |
| Add no more than 4 levels of organization hierarchy to the workspace (per subtype). | Avoiding excessive granularity is important to balance effort and productivity. |
| Ensure that at least 80% of business capabilities have a description. | Clear, concise, and universally understood definitions of organizations are crucial for your organization and stakeholders. This clarity is key to facilitating effective analysis and generating insightful outcomes within SAP LeanIX. |
Applications
The following table lists best practice metrics and explanations for application fact sheets.
| Best Practice | Explanation |
|---|---|
| Applications* are added to the workspace, using at least 60% of the quota. | Effective analysis depends on how well you've captured your data. A comprehensive application inventory that uses at least 60% of your workspace quota is a good starting point. Before purchasing SAP LeanIX products, assess the appropriate size for your workspace quota to avoid an instance larger than your requirements. |
| More than 90% of applications* have a description. | Application descriptions help stakeholders understand their purpose. Names alone may not be universally understood. To streamline the process of creating descriptions, you can use AI capabilities, available in the upper-right corner of the inventory. For more information, see AI Capabilities. |
| More than 90% of applications* have a subscriber of type Responsible. | Accurate, comprehensive, and up-to-date information in your inventory is crucial. Assigning fact sheet responsibility and ownership through subscriptions enables you to ensure information reliability. |
| At least 80% of applications* are linked to business capabilities. At least 80% of applications* are linked to organizations. | Establishing accurate relations is crucial for deriving meaningful insights from reports. The metric does not cover relations between application fact sheets of the deployment subtype and organization fact sheets. Learn more about modeling deployments. |
| At least 80% of applications* have a lifecycle other than N/A. | This is important for obsolescence risk management. Also, it enables you to focus on applications that are not already terminated. |
| At least 80% of applications' business criticality, functional fit, and technical fit are assessed. | These are key input factors for application portfolio assessment and TIME classification assessment. |
| Quality seal is approved for more than 80% of applications*. | This ensures data quality validation through fact sheet owners. |
| At least 1 application* is selected for elimination using the TIME assessment methodology. | This signifies the initiation of application rationalization, marking the first business value generated in SAP LeanIX. |
* Count all application fact sheets where the subtype is business application or empty.
Updated 2 months ago