Step 2. Enrich Data

Now you have an excellent first view of your Applications and Business Capabilities. By adding the Functional Fit of the Applications (if not done in the steps before), you can take the next step and compare Business Criticality and how these applications are supporting your business in terms of functionality. To do so, import another column via XLS – or add this information manually (via inline editing):

You can also make use of surveys to ask relevant application owners to assess both the functional fit and business criticality of applications. SAP LeanIX offers free survey templates that you can download from the store and use to collect the required information. To learn more, see Designing a Survey from Existing Survey and Survey Template.

The relevant survey templates are:

• Application Rationalization (TIME): for collecting functional fit information.
• Business Application Criticality Assessment: for assessing the business criticality of applications.

Importing Cost Data

You can now also bring in cost data. This information will feed the reporting and allow you to analyze your application portfolio more in-depth. There are several options to add cost data:

• Get an Excel with finance data from your Finance team, for example, and import this information into SAP LeanIX
• You can manually add costs by inline editing or editing the cost field on an Application Fact Sheet. Therefore, your need to go to the Sourcing section of the Application Fact Sheet and look for the IT Components field to add an existing service from the Inventory or add a new one. You can add the total annual cost in the specific field and save. As a reminder, the out-of-the-box model in SAP LeanIX captures data cost at the IT Component level and then aggregates it to give a Total Cost for the Application.
• If you don't have exact cost data, you can create Tags, for example, for t-shirt sizes pertaining the T-Shirt Sizing Model, and add those tags to your Applications.
• Import costs programmatically using a Python script. For more information, see Importing and Updating the Total Annual Costs of Applications.
• Another advanced option is to explore integrations such as Apptio  

Step-by-step guide