SAP Discovery Inbox

Overview

Systems, services, and custom-built applications found in your SAP landscape appear in the SAP discovery inbox. You can use the inbox to review these items, link them to existing fact sheets, and create and link new fact sheets. If any of the discovered items aren’t relevant to you, you can always reject them.

SAP LeanIX automatically skips systems, services, and custom-built applications not modeled as applications. It also skips items that aren't relevant for enterprise architecture based on our modeling best practices. These items also don't appear in the inbox. This ensures that your fact sheets follow recommended modeling standards. For more information, visit SAP Modeling Best Practices.

You can also easily reject items that are not needed and focus only on those systems and services that are relevant for enterprise architecture management.

Accessing the SAP Discovery Inbox

You can access the SAP discovery inbox from both the inventory and the administration panel.

Accessing the SAP Discovery Inbox from the Inventory

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Note

Only users with admin rights can access the SAP discovery inbox. However, admins can grant access to other roles by configuring permissions in the administration area. For more details, see Role-Based Permissions.

Granting permission to non-admin roles is useful in scenarios where discovered SAP items need to be reviewed by SAP experts and consultants.

To access the inbox from the inventory, do the following:

1. Go to the Inventory.
2. Select SAP Discovery Inbox in the right panel.

Accessing the SAP Discovery Inbox from the Administration Area

To access the inbox in the administration area, follow these steps:

1. Go to Administration > Integrations.
2. In the three-dot menu, choose Discovery Inbox.
3. Select the SAP Discovery tab.

Filtering and Searching in the Discovery Inbox

Choose Filter to apply different parameters to the discovered SAP list items. Some parameters include:

You can filter by additional criteria, such as location or customer. You can also search for specific entries by name using the search field below the filter button.

Quick Filters

The status cards at the top of the discoveries list act as quick filters. For example, clicking the Action needed card will remove all current filters and apply the filter to only list items requiring action. Clicking the Total card will remove all filters, and the list shows all discovered items.

Linking Discovered Items to Fact Sheets

Learn how to link discovered items from your SAP landscape to relevant fact sheets.

Linking Discovered Items to Suggested Fact Sheets

To link discovered items, follow these steps:

1. In the discovery inbox, choose the item that needs to be linked.
   A side panel opens with more information about the item, along with fact sheet suggestions.
2. Review the discovery details in the Overview tab.
   Use this information to decide whether to link the item to a fact sheet and where to link it. If needed, find more information on the Details tab.
3. Under Link Discovery Item to Your Fact Sheet(s), select which of the suggested application, IT component, and provider fact sheets you want to link.
   If suitable fact sheets are found, the label Link to existing appears next to the item.
   If no suitable fact sheets are found, the label Create & Link appears next to the item.
4. Choose Link.

Link Discovered Items to Fact Sheets Other than the Suggested Ones

To link an item to a fact sheet that’s different from the one that the systems suggests, do the following:

1. Choose a discovered item.
2. Under Link Discovery Item to Your Fact Sheet(s) in the side panel, hover over a suggested fact sheet and choose Edit.
3. Search for and select the desired fact sheet.
4. Choose Link to establish the link.

Linking Multiple Items to Fact Sheets at Once

To link multiple items at once, follow these steps:

1. Select the items that you want to link, or select the Discovery Item checkbox to select all.
   Use filters to narrow down the list for selection.
   For example, you can filter by an integration source and select only those items.
2. Choose Link.

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Note

When you select the checkbox next to Discovery Item, your selection only applies to the items currently visible on the page. To select the complete list, scroll down to load all entries and select the checkbox next to Discovery Item.

Changing Existing Links to Fact Sheets

You can change the link between a discovered item and a fact sheet if a link was added by mistake or if a more suitable option is available.

To change a link, do the following:

1. Choose the name of a discovered item to open the side panel.
2. Hover over the linked application fact sheet and choose Edit.
3. Search for and select the desired fact sheet.
4. Choose Link.

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Note

To reject a previously linked item without making any changes, click Reject.

Rejecting Discovered Inbox Items

You can reject discovered items to focus on systems and services relevant to your specific enterprise architecture.

To reject discovered items, follow these steps:

1. From the list, click on the service that needs to be rejected. This opens the side panel.
2. In the side panel, click Reject.

Rejecting Multiple Inbox Items at Once

To reject multiple items at once, follow these steps:

1. Select the items that you want to reject, or select the Discovery Item checkbox to select all.
   Use filters to narrow down the list for selection.
   For example, you can filter by an integration source and select only those items.
2. Choose Reject.

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Note

When you select the checkbox next to Discovery Item, your selection only applies to the items currently visible on the page. To select the complete list, scroll down to load all entries and select the checkbox next to Discovery Item.

Comparing SAP Landscape Discovery Against SAP Cloud ALM

The SAP landscape discovery feature uses SAP Cloud ALM as a gateway to connect with your SAP backend repository to access and gather landscape information. You can compare the discovered items against the services in SAP Cloud ALM by navigating to Landscapes in SAP Cloud ALM and filtering for Cloud System under the Deployment Model field.

The SAP landscape discovery feature focuses on SaaS products and SaaS ERP entries, while BTP (PaaS) services, BTP sub-accounts, niche products, and certain product modules are filtered out. As a result, not all services displayed in SAP Cloud ALM will appear in SAP LeanIX's SAP landscape discovery inbox.

If certain services are not visible in SAP Cloud ALM itself, it could be because your organization has not subscribed to them in the BTP Cockpit. If your organization has subscribed but the services are still missing, check the SAP Cloud ALM Troubleshooting Guide. You can also create a support ticket through SAP LeanIX Support or at SAP for Me.

Next Steps

After you process all items, add information about the ownership and business context of the applications. You can then review the technical risks in your landscape and plan your next transformations.

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Best Practice

To maintain a clear overview of discovered items, we suggest that you address them promptly. This approach makes it easier to identify and manage newly deployed SAP services. It also helps eliminate blind spots in your enterprise architecture landscape.