Presentations

Use presentations to share enterprise architecture insights from reports and diagrams with your organization, without the need to export data to external presentation tools.

Overview

Presentations enable you to create, share, and present insights from your reports and diagrams directly within SAP LeanIX, without the need to export data to external presentation tools such as Microsoft PowerPoint. You can think of presentations as curated collections of insights tailored to specific audiences or topics. Whether you aim to highlight crucial trends, show reports and diagrams, or present strategic initiatives, presentations enable you to create engaging narratives with ease.

To access presentations, navigate to the Reports or Diagrams section in your workspace, then select Presentations under Personal in the left-side pane.

Benefits

With presentations, you get the following benefits:

  • Efficiency: Streamline your communication process by consolidating relevant information into presentations directly within SAP LeanIX.
  • Collaboration: Foster collaboration among your team members by coauthoring presentations and sharing knowledge seamlessly.
  • Engagement: Keep your audience engaged with interactive reports and diagrams, ensuring you effectively convey your message.
  • Accuracy: Share the most up-to-date information with your stakeholders, providing them with accurate insights for decision-making.

Limitations

In presentations, the following is not supported:

  • Advanced design customization
  • Integration with other applications
  • Data export
  • Creation of reports and diagrams

Creating a Presentation

Follow these steps:

  1. In the Reports or Diagrams section of your workspace, in the left-side pane, select Presentations under Personal.

  2. On the Presentations page, click New Presentation.

    Creating a New Presentation from the Presentations Page

    Creating a New Presentation from the Presentations Page

  3. Enter a name for the presentation and, optionally, a description, then click Create Presentation. You land on the intro slide of the presentation.

  4. On the intro slide, edit the title and subtitle of the presentation to provide sufficient context to viewers.

  5. To add slides to the presentation, do the following:

    1. Click the plus button in the left-side pane. Alternatively, hover over the area below the slide and click the plus icon that appears.

      Adding a Slide to a Presentation

      Adding a Slide to a Presentation

    2. In the dialog that appears, select reports and diagrams that you want to add to the presentation, then click Add. Reports and diagrams must have unrestricted permissions. You can add multiple reports and diagrams at once. Each of them is added as a separate slide.

      Selecting Reports and Diagrams to Add to a Presentation

      Selecting Reports and Diagrams to Add to a Presentation

  6. Once you’ve added slides to the presentation, you can edit their titles. By default, the report or diagram title is used as the slide title. The slide titles are not synchronized with the report and diagram titles.

  7. Add notes (annotations) to slides to provide additional context and descriptions for each report or diagram. Select a slide, click Edit notes, then enter your notes in the text field that appears. To learn more, see Adding Notes to Slides.

  8. If needed, add more slides, rearrange them, or delete unnecessary slides. For more information, see Adding, Rearranging, and Deleting Slides.

The presentation is automatically saved. Now you can preview the presentation or continue editing it if needed.

Adding Notes to Slides

You can add notes to slides (except for the intro slide) to provide more context and details on each report and diagram. Notes are also displayed when you preview or start the presentation. You can show or hide these notes as needed, ensuring clarity and focus during your presentation.

To add notes to a slide, select it, click Edit notes in the right-side panel, then enter your notes in the text field that appears.

Adding Notes to a Slide

Adding Notes to a Slide

To show or hide notes for a specific slide, select the slide in the left-side pane, then enable or disable the Notes toggle as needed.

Notes Toggle on the Slide Preview

Notes Toggle on the Slide Preview

Adding, Rearranging, and Deleting Slides

You can add, rearrange, and delete slides from a presentation.

  • Adding slides: To add slides after a specific slide, hover over the area below the slide, then click the plus icon that appears. To add slides after a slide that is currently selected, you can also click the plus button in the left-side pane.
  • Rearranging slides: To rearrange slides, drag and drop them within the left-side pane.
  • Deleting slides: To delete a slide, select it in the left-side pane, click the three-dot icon in the lower-right corner, then click Remove.

The intro slide can’t be moved or deleted.

Previewing and Starting a Presentation

You can preview a presentation and then start it in full-screen presenter mode.

  • Preview mode: To preview a presentation, click Preview in the upper-right corner of the presentation. To exit the preview mode, click Close.
  • Full-screen mode: To start a presentation in full-screen presenter mode, click Preview, then click the full-screen mode icon at the bottom of the presentation. To go back to the preview mode, click the full-screen mode icon once again or press Esc.

You can navigate between the slides by:

  • Using the Right Arrow and Left Arrow keyboard keys
  • Clicking the arrow icons at the bottom of the presentation
Previewing a Presentation

Previewing a Presentation

Editing a Presentation

You can edit presentations that you created or for which you have editing permissions. To do that, navigate to the presentation page, then make the changes that you need.

To navigate to the presentation details page, click the three-dot icon on the presentation, then click Presentation details. Here, you can do the following:

  • Change the presentation name, description, and owner
  • Delete the presentation
  • Change permissions for the presentation
  • Share the presentation with other users and view users with whom it was shared
Presentation Details Page

Presentation Details Page

Managing Permissions for a Presentation

By default, presentations are created as unrestricted, which means that all workspace users can view and edit them. You can change the permission type of presentations to restrict viewing and editing permissions to specific users. The presentation owner always has editing permissions.

The following table lists presentation permissions for standard user roles.

ActionAdminMemberViewer
Create a new presentationYesYesNo
Edit a presentationYesYesNo
Delete a presentationYes- Yes: User’s own presentations and shared presentations for which the user has write permission.
- No: Shared presentations for which the user doesn’t have write permission.
No
Share a presentationYesYesYes

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Note

Users with custom user roles may not have permissions to create or edit presentations. To request presentation permissions for users with custom roles, please contact LeanIX Support.

You can configure custom user roles only if you're managing roles within your single sign-on identity provider. For more information, see:

Permission Types

The following permission types are available for presentations:

  • Unrestricted: All workspace users can view and edit the presentation.
  • Write Restricted: All workspace users can view the presentation, but only specific users who are granted editing permissions can edit it.
  • Read & Write Restricted: Only you can view and edit the presentation. Only specific users who are granted viewing or editing permissions can view or edit the presentation.

Changing Permissions for a Presentation

Follow these steps:

  1. On the presentation for which you want to change permissions, click the three-dot icon, then click Presentation details.
  2. On the presentation details page, navigate to the Permissions tab.
  3. In the Permission Type list, select the option that you need, then add users and, depending on the option that you selected, assign specific permissions.
  4. Click Save.

Sharing a Presentation

You can share a presentation with other users to foster collaboration and efficient communication on your insights. Follow these steps:

  1. Open the presentation that you want to share, then click Share in the upper-right corner.
  2. In the dialog that appears, enter the names or email addresses of users to share the presentation with, then click Share. From here, you can also copy the presentation link.
Sharing a Presentation from the Presentation Page

Sharing a Presentation from the Presentation Page

You can also share a presentation in the following ways:

  • From the Presentations page: On the presentation preview, click the three-dot icon > Share, select users, then click Share.
  • From the presentation details page: Navigate to the Shared with tab, select users, then click Share.