Users
View workspace users and manage their access permissions and roles.
Managing User Access and Roles
Note
Depending on whether single sign-on (SSO) is enabled for your organization or not, the procedures for managing user access and roles vary. For more information on each scenario, see Managing User Access.
To learn how to enable SSO, see Single Sign-On (SSO).
In the Users section of the administration area, you can do the following:
- View and manage workspace users
- View user details and change their roles
- Export user data by clicking Export
Users Section in the Administration Area
User Statuses
The following table lists the tabs that appear on the Users page, each corresponding to different user statuses.
| Tab (User Status) | Description |
|---|---|
| All | All workspaces users, except for archived ones. |
| Active | Users whose permission for the workspace is active. |
| Invited | Invited users who haven't yet accepted the invitation request. You can reinvite a user by clicking Re-invite. |
| Requested | Invited users who haven't yet been approved by an admin. This admin invitation mode can only be enabled by SAP LeanIX Support. |
| Not invited | Users who are subscribed to specific fact sheets as contacts but do not have any permission for the workspace. If needed, you can invite contacts to a workspace from the Not invited tab in the Users section of the administration area or from the Subscriptions tab on a specific fact sheet. For more information, see Adding Non-LeanIX Users as Subscribers. |
| Archived | Users whose permission for the workspace is archived (deactivated). Archived users don't have access to the workspace. |
Note
On the Users page, the count of users on each tab also includes technical users, but these users are not listed. For additional information, see Technical Users.
User Details
To view information for a specific user, on the Users page, select a user by clicking their email address. On the user details page, you can:
- View user details: This includes the user's email address, name, status, role, and last login time.
- Deactivate a user: To deactivate a user, click Archive next to Status. You can not delete users, you can only archive them.
- Change the user's role: You can change the user’s role on the user details page if SSO is not enabled or if you're managing roles within SAP LeanIX with SSO. To do that, select a different role in the Roles list, then click Save. The new role will take effect upon the user's next sign-in.
- View user's fact sheet subscriptions: On the User Subscriptions tab, you can view all fact sheets that a user is subscribed to, along with their subscription type and role for each fact sheet.
User Details Page
Updated 8 days ago