Collections

Overview

Collections are grouping elements for saved reports and diagrams and can be managed by admins. Collections are grouped by Collection Groups (example: APM as a Collection Group contains App Rationalization as a Collection). Once configured by the admins, Collections are displayed in the report and diagram navigation. All users with the corresponding permission can now add and remove saved reports and diagrams to the newly created Collections.

Features

To navigate and start creating Collections, you can open your workspace and go to the Administration page. On the left panel of the page, you should be able to see the Collections item. On the Collections page, you will see the information related to the feature, and the links to the necessary documentations.

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How to create new Collections

1

Click on the Start from scratch button, or when you already have an existing Collection, you click on the Plus icon on the top right corner of the Collections page.

2

Set the name for the Collection Group.

3

Click on the Check icon to save.

4

To add a new Collection into the newly created group, click on the Plus icon on the group item.

5

Add a name to the Collection

6

Add a description to the Collection

7

Click Save

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How to use the newly created Collections

With the newly created Collections, you can see it in action by going to the Reports page. On the left panel of the Reports page, you will see a new section based on the Collections you have created.

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Click on the Reports tab to see and use your newly created collections.

2

On the left panel, you can see a new section created based on the information you put in the Admin page before.

3

You can add existing reports to the Collections. Choose the report you want to add to a Collection.

4

Click on the three dots icon

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Choose Add to Collection

6

Click on the Collection you want to add the report to.

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📘

Information

The order of the Collection Groups and Collections you have will be based on the order you set on the Collections admin page. To change the order of the Report Types and Personal sections, please use the Manage sections link at the bottom of the sidebar.

Best Practice

For EAM customers, provisioning of best practice use cases can be triggered by an admin. The non-existing saved reports will be created in the name of the user who triggered the installation/provision.

To begin provisioning, you can simply click on the Import Leanix best practices button. This will create Collection Groups for each EAM module available in the workspace and populate them with Collections for common use cases. Relevant reports will automatically be added to these newly-created Collections, but no diagrams will be automatically created or added.

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Some of the features you can do with the provisioned Collections:

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Import LeanIX best practices: Collections already have a pre-configured best practices on how to group certain reports and diagrams within the use cases. By simply clicking the Import button, you will get this pre-configured group Collections ready to use.

2

Edit: You can always edit the information of the Collections to fits your needs better, even though they are pre-configured. You can click on the Edit button on any Collections, and you can change the information as you needed.

3

Delete: You can also delete Collections, by simply clicking on the Delete icon.

4

Edit/delete Collections and Collection Groups: You always have the option to edit or delete the pre-configured Collections. You can add more Collections into the group, or even delete the entire Collection Group, by clicking the Delete icon.

Below, you can see the information on the pre-configured Collections based on the use case.

Collection Group (Module)Collection (Use Case)ReportDescription
APMBusiness Capability Modelling-Business Capability modelling is a technique for the representation of an organization’s business anchor model independent of the organization’s structure, processes, people or domains.

Business Capability models enable the discussion of strategic invest or divest. Business Capabilities can serve as the structuring element to uncover redundancies in IT.
Business Capability CostThis report gives you an overview of which Business Capabilities are supported by which Applications, and how much this support costs you annually. It helps you understand the cost allocation per Business Capability, and to analyze where costs could be reduced.
Business Capability Map - View: LifecycleThe Business Capability Map gives you a hierarchical color-coded overview of your Business Capabilities. Add filters and switch between different views to drill down until you find what you need, for example Business Capabilities that are marked as 'End of Life'.
Application Portfolio Management-Application Portfolio Management (APM) is the practice of governing and optimizing inventories of software applications to achieve precise business objectives. This is accomplished by creating transparent overviews of IT application landscapes to evaluate IT costs, standardize software throughout business units and promote agility and innovation.
Application Portfolio - Axis: Functional fit vs. technical fitThe Application Portfolio Report helps you identify Applications that need your attention. Add filters and switch between different views to drill down until you find what you need, for example 'Active' Applications that are Business Critical but have insufficient Technical Fit.
Application Landscape - View: LifecycleThe Application Landscape report gives you a color-coded overview of your IT landscape. Add filters and switch between different views to drill down until you find what you need, for example Applications used by a Business Capability, Process or User Group that are 'End of Life'.
Application Matrix - View: LifecycleThe Application Matrix report gives you a color-coded overview of your Applications, Business Capabilities and User Groups. Add filters and switch between different views to drill down until you find what you need, for example 'Mission Critical' IT Components used by specific Business Capabilies and User Groups.
Application Roadmap - View: LifecycleThe Application Roadmap gives you a Lifecycle view of 'Planned', 'Phased in', 'Active' or 'Phased out' Applications. You can also apply a drill down, e.g. by 'Children', or 'IT Components' or cluster the Applications by User Group, Business Capabilty and more.
Application UsageThe Application Usage report shows you which Applications are used by which User Group. Zoom in for a better view on your region of interest.
Application SourcingThe Application Sourcing report shows you which IT Components are used by which User Group. Zoom in for a better view on your region of interest.
Application Rationalization-Application portfolio rationalization is the act of streamlining the existing application portfolio with an explicit goal of improving efficiency, reducing complexity, and lowering total cost of ownership (TCO) through a myriad of processes.
Application Landscape - View: TIMEThe Application Landscape report gives you a color-coded overview of your IT landscape by TIME model classification.
Application Matrix - TIMEThe Application Matrix report gives you a color-coded overview of your IT landscape by TIME model classification.
Application Lifecycle & AgeThe Lifecycle report lets you visualize 'Active' or 'Phased Out' Applications at any point in time, while the Age Structure report shows you how many of the current Applications have entered, or will be entering, the status 'Active' each year.
Application RoadmapThe Application Roadmap gives you a Lifecycle view of 'Planned', 'Phased in', 'Active' or 'Phased out' Applications. You can also apply a drill down, e.g. by 'Children', or 'IT Components' or cluster the Applications by User Group, Business Capability and more.
Integration & Data Architecture-Integration Architecture (IA) is a major part of every company's IT landscape, that simplifies the integration of numerous IT components and enables you to trace data flows between applications.
Interface Circle MapThe Interface Circle Map report shows you how different Interfaces and Applications are linked to each other. Group them Alphabetically or by Business Capabilities and visualize connections between Interfaces, Provided Interfaces or Consumed Interfaces.
Application Landscape - View: Data ClassificationThe Application Landscape report gives you a color-coded overview of your IT landscape, based on the Data Classification of the underlying Data Objects.
Application Matrix - View: Data ClassificationThe Application Matrix report gives you a color-coded overview of your Applications, Business Capabilities and User Groups, based on the Data Classification of the underlying Data Objects.
Cost Management-Effectively reduce costs, paving the way for a successful business future. Identify excess funds that could be used elsewhere.
Provider CostThe Provider Cost report shows you the cost allocation per Provider, either as a pie chart or in table view.
Business Capability CostThis report gives you an overview of which Business Capabilities are supported by which Applications, and how much this support costs you annually. It helps you understand the cost allocation per Business Capability, and to analyze where costs could be reduced.
Application Landscape - View: Total annual costThe Application Landscape report gives you a color-coded overview of your IT landscape, based on the aggregated total annual cost of underlying IT Components.
TRMObsolescence Risk Management-Obsolescence risk is a factor for all companies. Identify risk associated with running obsolete technology, introduce new technology or retire existing, legacy Applications and IT Components.
Application Landscape - View: Obsolescence: Aggregated RiskThe Application Landscape report gives you a color-coded overview of your IT landscape, based on the aggregated obsolescence risk of all underlying IT Component.
IT Component Landscape - View: LifecycleThe IT Component Landscape report gives you a color-coded overview of your IT Components. Add filters and switch between different views to drill down until you find what you need, for example 'Applications: Functional Fit' that use 'End of Life' IT Components.
IT Component RoadmapThe IT Component Roadmap gives you a Lifecycle view of 'Planned', 'Phased in', 'Active' or 'Phased out' IT Components. You can also apply a drill down, e.g. by 'Children', or 'IT Components' or cluster by Application, User Group and more.
Technology Adoption & Standards-The use of standardized information technology in large corporations has measurable benefits: reduced training time and costs; lower support and maintenance costs; better bargaining power with a smaller number of vendors; and enhanced communication.

Standardization also often goes hand-in-hand with centralization — the process of giving your IT department more control over purchases of hardware and software, as any piece of software equipment added to an IT system requires maintenance, staff training, repairs, patches, upgrades, etc.
IT Component Landscape - View: LifecycleThe IT Component Landscape report gives you a color-coded overview of your IT Components by lifecycle.
IT Component Landscape - View: Technical Stack: Resource classificationThe IT Component Landscape report gives you a color-coded overview of your IT Components by classification of the underlying resources.
IT Component LocationThe IT Component Location report shows you which IT Components are used by which Country or Location. Zoom in for a better view on your region of interest.
Provider PortfolioThe Provider Portfolio Report groups Providers according to their 'Criticality' and 'Quality'. It can help you identify Providers that need to be replaced or renewed.
Vendor Risk Management-Vendor risk management (VRM) is the process of ensuring that the use of service providers and IT suppliers does not create an unacceptable potential for business disruption or a negative impact on business performance.
Provider PortfolioThe Provider Portfolio Report groups Providers according to their 'Criticality' and 'Quality'. It can help you identify Providers that need to be replaced or renewed.
BTMStrategic Roadmap Planning-Strategy creates a common understanding of what the enterprise wants to achieve and what it needs to do to achieve it. Strategic plans bridge the gap from that overall direction to the specific projects and day-to-day actions that ultimately execute the strategy.
Objective Landscape - View: StatusThe Objective Landscape enables an overview of all ongoing, future and past strategic objectives. It helps you to identify strategic hotspots within the architecture and to detect interdependencies.
Investment DistributionThe Investment Distribution visualizes planned investments split by strategic objectives to see if you are investing into the most important strategic targets.
Transformation PortfolioThe Transformation Portfolio helps you to easily identify high risk low benefit Transformation Items to foster data-driven decision making when planning transformations.
Transformation Roadmap - View: StatusThe Transformation Roadmap visualizes Transformation Items on a timeline. It help you to understand when a Transformation Item will start, when it will end and to analyze dependencies and dependency violations.
Transformation CostThe Transformation Cost report gives insights on the actual cost of each scenario and all underlying transformation items. It helps to easily understand where each dollar invested in a scenario will be spent.
Cloud Migration-To achieve a successful migration, strategic objectives must be linked to transformation initiatives to understand how evolving architecture will affect the overall performance of a business.
Transformation RoadmapThe Transformation Roadmap visualizes Transformation Items on a timeline. It help you to understand when a Transformation Item will start, when it will end and to analyze dependencies and dependency violations.
Post Merger Integration-Post-merger integration is the process of unifying two entities in a manner that creates the most value for the future of the enterprise by realizing efficiencies and synergies. From an IT perspective, PMI is a complex process requiring the leadership of enterprise architects to ensure a smooth process.
Business Capability Map - View: Strategic ImportanceThe Business Capability Map gives you a hierarchical color-coded overview of your Business Capabilities by Strategic Importance.
Application Matrix - View: TIMEThe Application Matrix report gives you a color-coded overview of your Applications, Business Capabilities and User Groups by classification of the TIME model.