Step 1: Collect Initial Information

Begin by collecting initial information on how AI technologies are currently used in your organization. Maintaining accurate and up-to-date information about AI is an essential part of managing an organization’s IT landscape. This is crucial as it ensures that AI technologies align with your organization's strategic objectives, comply with IT standards and policies, and contribute effectively to the realization of business goals. It also aids in managing the risks associated with AI technologies and optimizing their performance.

The AI governance extension to the meta model in SAP LeanIX provides a set of fact sheet attributes that can help you capture this information. For details, see Meta Model Additions Provided by the AI Governance Extension.

• AI potential on business capabilities: This attribute helps identify the business capabilities that could benefit the most from AI technologies.
• AI-related information on applications: The AI Governance and Adoption subsection within application fact sheets includes dedicated fields for capturing information on AI usage, type, risk, and potential. These attributes enable you to gain a comprehensive understanding of how AI is implemented in your applications.
• AI mapping in the technology layer: For IT components employing AI technologies, the AI Radar Classification field enables you to assess AI technologies and establish clear technology governance. If relevant, you can create dedicated fact sheets for LLMs, which are available as a subtype of IT component fact sheets. This can help you map AI technologies to your IT landscape and understand their impact on your technology layer.

You can collect this initial data from fact sheet owners in SAP LeanIX using the following features:

• Surveys: You can create surveys with questions for AI-specific fact sheet fields. Once a survey response is submitted, the corresponding fact sheet fields are updated. To learn how to use surveys, see Surveys.
• To-dos: With to-dos, you can assign tasks to fact sheet owners, ensuring that necessary updates or actions are taken. To learn how to use to-dos, see To-Dos.

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Recommendation

You can begin by gathering information on the AI potential of business capabilities. Then, for those business capabilities identified as having the highest potential (marked as Process Transformation), proceed to collect information from the related application fact sheets. This approach allows you to narrow down the scope of your analysis by focusing on the areas where AI has the highest potential for your organization.

Once you've collected initial AI-related information, you can assess the potential of AI on business capabilities and applications. See Step 2: Assess AI Potential.